Employee expense reimbursements
Reimburse employee expenses easily, without paperwork. Spendesk consolidates expense reimbursements alongside all other company spending, providing a unified view of finances in real-time.
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SPENDESK IS LOVED BY 5,000+ FINANCE TEAMS
Digitise expense reports
Employees create 100% digital expense reports in seconds, managers approve even faster.
Automate receipt capture
Snap a photo of your receipt, and Spendesk's AI-powered OCR technology automatically extracts every key detail.
Reconcile and report
Full expense claim history is available anytime, anywhere. Spendesk simplifies reconciliation and provides the insights you need for informed decision-making.
Reimburse expenses
Push expense reimbursements for instant payment and automatic reconciliation.
Automate expense reports via mobile
Employees are often stuck with out-of-pocket expenses, especially if they don’t have access to a company card. They can use the Spendesk mobile app to instantly claim reimbursement for business-related expenses.
Whether paid in cash or by credit card, submit reimbursement requests in just a few seconds by snapping a photo of the receipt. Create perfect expense reports every time, and you never have to chase missing receipts.
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Implement a clear expense reimbursement policy
Create an expense reimbursement policy that staff can’t help but follow. You set the rules and spending limits, and the platform walks employees through the expense reimbursement process.
It’s easy, user-friendly, and leaves no room for error. Which gives finance teams a smooth expense management process, and makes closing the books a joy every month.
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Stay compliant and ready for audit
View all work-related expenses in real time, instead of at the end of the month. Spot duplicates, errors, and missing receipts, and ensure your financial records are up to date.
Stay compliant with up-to-date VAT calculations, collect receipts on time, and keep a close eye on cash without wasting time or effort.
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Make expense reimbursements right from Spendesk
Trigger expense reimbursements right from the Spendesk wallet. No need for complicated bank runs, and employees don’t need to wait months to be paid back.
Reduce risks and reconcile payments faster, with a happier workforce in the process.
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Consolidate and track all payments
Spendesk streamlines employee reimbursements, expense reports, company cards, and invoices all in one place.
Finance teams get better cost centre tracking, managers can track their budgets easily, and other employees have the same familiar system for every payment. You only need one platform for all non-payroll spend.
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Olivier Dorison Accounting Manager @Onepark
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Martin Pannier Product @Iziwork
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Mandana Latifi CFO @Talent.io
Automated expenses make everyone's lives easier
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Spendesk | Fast employee expense reimbursements — FAQ
Common questions and answers related to business expense reimbursements.
Spendesk reduces travel expense processing to under five minutes by combining mobile receipt capture, automatic OCR, and instant manager approvals. The mobile app captures receipts and extracts line-item data, Spendesk auto-matches receipts to transactions, and automated approval workflows route claims to managers and finance for one-click reconciliation and export to accounting.
Spendesk supports reimbursement for standard business travel expenses when submitted with documentation. Spendesk stores receipts and transaction details for airfares, hotels, meals, taxis, mileage and other transport, and its policy engine flags non-deductible items so managers remove or adjust claims before reimbursement and accounting export.
Spendesk lets administrators encode company expense policy using a rules engine, spend controls, team budgets, and card limits. Policy enforcement runs in the app with pre-approval thresholds, category restrictions, and automated flags so claims are compliant on submission and low-risk purchases use pre-approved smart company cards without manual approval.
Spendesk accelerates month-end closing by centralizing pre-accounting data, matching receipts to transactions, and exporting ready-to-post journals. Spendesk performs automatic categorization, receipt matching, and direct exports to Xero, QuickBooks, and NetSuite so finance teams reconcile payments faster and reduce manual bookkeeping time.
Spendesk requires a clear receipt or invoice showing merchant, date, amount, and business purpose for reimbursement. The Spendesk mobile app captures receipt photos and extracts key fields via OCR, prompts employees to add any missing details, and attaches receipts to transactions so finance has full documentation for approval and audit.
Spendesk integrates directly with major accounting systems including Xero, QuickBooks, and NetSuite and supports one-click export of journals and payment data. Spendesk’s integrations export categorized transactions, matched receipts, and approval metadata to speed reconciliation and ensure accounting records align with spend activity.
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Approvals 
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