Expense Management Software: Reimbursements made easy
Spendesk's expense management software gives your team a reimbursement tool they'll happily use, so finance gets time back without losing control. Employees get repayment visibility, and you get 98% of receipts on time without the chase.
)
Built with insights from 12,000+ finance leaders in the CFO Connect community
Expenses submitted in seconds
Employees snap a photo or upload their receipt right after spending. AI extracts the data instantly, spend limits are visible upfront, and the claim is routed automatically to the right approver. No paperwork, no back-and-forth.
)
Expenses that work for everyone
Get digital copies of employee receipts upfront
)
Keep spending compliant without being the "bad cop"
)
Give your team a process they won't hate
)
A complete picture of every penny, always
)
Smarter expense management, powered by AI
OCR Receipt Capture
When an employee snaps a photo of a receipt, AI-powered OCR instantly extracts the key data: merchant name, date, amount, currency, and VAT. This eliminates manual data entry entirely and removes errors caused by illegible handwriting or faded receipts.
Smart Request Predictions
By learning from each employee's expense reimbursement history, the system predicts and pre-fills the right claim values automatically — cost centres, budget codes, and more — so employees simply confirm and submit. Fewer mistakes, less back-and-forth, and cleaner data for Finance from day one.
Automated Compliance Enforcement
Rather than relying on humans to spot policy breaches, the intelligent automation flags out-of-policy spend before it's approved, routes claims to the correct approver automatically, and can block card activity for users who exceed policy limits.
Automated Mileage and Per Diem Calculations
AI handles the calculation of complex regional reimbursement rules, including German per diems and UK/French mileage rates (including electric cars), removing the need for manual spreadsheet lookups and reducing compliance risk.
Business expense reporting at your fingertips
)
Live Budget Tracking
Every expense claim deducts from the relevant budget the moment it's submitted, giving Finance and budget owners an always-accurate view of remaining spend.
Company Expense Overview
A centralised view of all submitted claims broken down by employee, team, and cost centre for a single, accurate picture of company outgoings.
Audit Trail and Claim History
Access the full record of every expense claim: who submitted it, who approved it, and when it was paid. No digging through emails, no chasing paper trails.
Digital Document Storage
All receipts are stored digitally and permanently linked to the right user, project, and cost centre, making audits straightforward.
Customisable Reporting
Export spend data in your preferred format, with reporting available at company level or filtered down to individual teams.
Your budgets, the way your business actually works
Employee expense reimbursement in a few clicks
With the Spendesk mobile app, employees can claim back business expenses the moment they happen. Whether paid in cash or by card, the request is submitted instantly.
)
Straightforward approvals for complete compliance
You set the rules, and Spendesk makes sure they're followed. Spend limits are shown clearly before employees submit a claim, so there are no surprises.
)
Real-time budgets with no surprises
See an accurate view of your budget at all times. Expense claims are logged the moment they're submitted, not when they're processed.
)
Regional-specific claims for multi-entity teams
For teams operating across borders, complexity is handled automatically. German per diems are calculated for you, complete with auto-generated trip reports.
)
Instant reimbursement for happier teams
Every approved claim is ready to action, fully documented and reconciled — no hunting through inboxes, no consolidating spreadsheets
)
97-98%
Receipts attached to of expense claims (vs. industry average of 60-70%).
2 hours
average approval time
5,000+
finance teams trust Spendesk.
Trusted by finance teams who move fast and don’t break things
100% adoption, in under 30 days
Read the full story"I can’t imagine how our business would operate without Spendesk. We couldn’t ask for a better spend management system."
)
){kind=logo}
12x transaction volume
Read the full story“ Spendesk gives us the agility we need to manage spend and accounting at scale. Today I couldn't imagine working without it.”
Seamless integrations
Read the full story“ The friction-free NetSuite integration was one of the deciding factors for us.”
)
)
+3 days per month gained
Read the full story“ How Evaneos gains 3 days per month with automated reconciliation.”
)
What you can do with Spendesk in 90 days
Real-time control on spend, secure payment methods, clever automations, and more — making accounting a breeze.
Onboarding complete. AI begins reading documents and building your secure transaction history. Set up budgets and integrations at this stage
Bookkeeping suggestions begin appearing as confidence builds. Approval workflows configured and live.
Duplicate detection and anomaly flagging fully active. Team in review mode, not data-entry mode.
Month-end close faster than before. Data exported, books closed. Your team has time back.
What you can do with Spendesk in 90 days
Real-time control on spend, secure payment methods, clever automations, and more — making accounting a breeze.
Onboarding complete. AI begins reading documents and building your secure transaction history. Set up budgets and integrations at this stage
Bookkeeping suggestions begin appearing as confidence builds. Approval workflows configured and live.
Duplicate detection and anomaly flagging fully active. Team in review mode, not data-entry mode.
Month-end close faster than before. Data exported, books closed. Your team has time back.
)