Expense report software
Choose expense report software to track employee expenses in real time, and make instant reimbursements. Monitor budgets, approve requests in a click, and eliminate tedious admin.
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TRUSTED BY FINANCE. LOVED BY ALL.
Move beyond expense reporting
Save time
Collect 98% of expense receipts on time. Finance teams never have to send reminders.
Think digital
Forget paper expense reports and submit claims instantly via mobile app or desktop software.
Stay up to date
Monitor requests the moment a team member spends, not at the end of the month.
Automate expense reporting
When team members pay out of pocket, they can submit an expense claim immediately, from anywhere. Managers are notified and the finance team can send a reimbursement in less time than it normally takes to read an email chain.
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Maintain a clear audit trail
Digital tools also keep you ready in case of audit. Automate business expenses and receipt collection, so you have updated, accurate books at all times. Companies need total visibility over all spending - including business expenses. Spendesk users collect 98% of receipts on time, and have all the supporting documents they need at hand.
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Track expenses as they occur
Once a claim is created, employees and finance have full visibility to track its progress. Finance teams can see all outstanding and reimbursed claims in one place, and employees can look at their dashboard to know when they'll be paid back.
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Faster expense reimbursements
Quick reimbursements are great for employees, as they're not out of pocket for long. And fast company processes are always helpful to keep the business running efficiently. A good expense management solution makes reimbursing employees instant. Tools like Spendesk let you send funds directly from the SaaS platform - not the bank account. Which means finance teams can send immediate expense reimbursements, or choose the moment that suits.
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Consolidate company spending
Expense claims are just a slice of the company spend stack. Track business travel expenses, invoicing, corporate card transactions, and more from one spend management solution. Employees have a single consistent process to learn, and finance teams finally have one source of truth for all company costs.
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Integrate with accounting software
Paper expense reports and manual data entry don't lend themselves to modern automation. Instead, digital tools let accountants review and reconcile payments faster than ever, and access information from anywhere. Integrate directly with accounting systems like Quickbooks, Xero, and Freshbooks alongside ERPs like Microsoft Dynamics, SAP, and Netsuite. Or create custom exports to use spend data any way you like.
The best expense management tool
How Silverfin easily manages team spending around the world
Expense Report Software — FAQ
View some of the most common questions and answers related to expense management software.
Spendesk automates expense reports by capturing receipts with the mobile app’s OCR, matching them to virtual or physical card transactions, and assembling pre-filled expense reports ready for approval. Spendesk’s automated approval workflows, policy controls, and one-click exports to accounting systems remove manual reconciliation and reduce reporting errors for finance teams.
Spendesk lets employees submit expenses via the mobile app or web portal where receipt OCR and photo upload attach documentation directly to transactions. Spendesk’s expense claims and virtual card transactions auto-populate expense items, and configurable approval workflows enable managers to approve or reject claims quickly while maintaining compliant records.
Spendesk integrates with major accounting platforms such as QuickBooks, Xero, NetSuite, and Sage, syncing transactions, VAT data, and cost centers automatically. Spendesk’s one-click export and configurable mapping ensure accurate journal entries and reduce time spent on manual bookkeeping for finance teams.
Spendesk issues physical and virtual corporate cards with real-time spend controls, per-card limits, and merchant restrictions to prevent unauthorized purchases. Spendesk’s pre-approval rules, budget tracking, and instant card issuance streamline purchasing while giving finance teams granular control over employee and project spending.
Spendesk secures financial data with encryption, two-factor authentication, role-based permissions, and detailed audit trails to meet governance requirements. Spendesk’s GDPR-aligned data handling, permissioned access controls, exportable transaction logs, and secure hosting locations simplify internal audits and regulatory reporting for finance teams across jurisdictions.
Find the perfect Spendesk solution for your business
Expense management software 
Accounts payable software 
Budgeting software Get the ideal expense report software
Save precious time. Never lose receipts.
