Expensify
Spendesk vs Expensify 2022 Comparison
Are you looking for expense management software for your business? Spendesk combines expense report management with virtual and physical cards, digital invoice management and automated accounting.
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TRUSTED BY THOUSANDS OF FINANCE TEAMS AND EMPLOYEES!
The 7-in-1 difference
4x
faster end-of-month closing
100%
visibility on all operational spend
£0
setup & no hidden fees
95%
receipt reconciliation in just 2 days
Unlimited
virtual cards, subscriptions & users
Spendesk & Expensify: Side-by-side comparison
Manage expenses, orders, invoices & card payments centrally in one solution.
Spendesk
Secure online payments
Pre-approval for employee payments
Pay on the road
Digital invoice management
Process & pay invoices digitally
Approval workflows for orders from employees
Preparatory accounting
Manage travel expenses
Additional travel expenses
Mileage
All company spend in one tool
Spendesk combines centralised billing and expense management with smart payment
tools, such as virtual & physical debit cards.
Approval and policies
Team budgets
Invoice payment
Expense tracking
Virtual & physical cards
Spending reports
Pre-accounting automation
Digital expense reports
If employees forget their card or card payments are not accepted, they can create 100% digital expense claims in no time. They simply photograph their receipt and submit it with one click via the Spendesk mobile app (Android & iOS). Spendesk automatically extracts all crucial information using OCR technology. Interesting for finance teams: All expense claims, like other company expenses, can be viewed by finance teams from anywhere at any time. Expense reimbursements can also be sent directly from the Spendesk platform.
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Virtual debit cards for secure online payments
Employees use virtual cards to pay securely and autonomously in e-commerce. These cards are an ideal alternative to shared credit cards or corporate credit cards, where credit card data is shared by several employees. Virtual cards can also be used for software subscriptions and services. Virtual cards reduce the internal and external risk of fraud when making online payments.
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One central process for all requests & payments
Spendesk centralises employee expense management in one solution and provides a clear process for all expenses. Employees request an expense via the platform; their manager reviews it and can approve it with one click. The same applies to orders and the associated invoices. Pre-approvals up to a certain budget, under 50€ for example, are also possible.
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Digital accounting
Gone are the days when finance teams had to hunt for receipts at the end of the month. Spendesk automatically reminds employees to upload receipts. We also automate the reading of VAT and the mapping of G/L accounts and receipts using OCR technology. Link your data with software solutions such as DATEV, Xero, Netsuite or Sage thanks to integrations and customisable exports. Thanks to the continuously updated dashboard, you have real-time access to all payments and receipts and maintain a complete overview.
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How Spendesk makes life easier at Mention Me
"Spendesk has made my life literally a thousand times easier.”
Expensify Alternative: Expense Management | Spendesk vs Expensify — FAQ
We have summarised the most frequently asked questions
about Spendesk & Expensify.
Spendesk is an all-in-one spend management platform that gives finance teams full visibility and control over company spending. Spendesk issues virtual and physical Mastercard cards, enforces approval workflows, automates invoice capture and expense reconciliation, and provides real-time budgets and reporting to reduce manual bookkeeping and speed month-end close.
Spendesk is a full spend management platform that combines payment controls, approval workflows, and automated invoice and expense processing, while Expensify focuses primarily on receipt capture and expense reporting. Spendesk's virtual and physical Mastercard cards, per-card limits, and real-time spend dashboards eliminate manual reimbursements and centralize control for finance teams.
Good alternatives to Expensify include Spendesk, Rydoo, Fyle, Emburse, Chrome River, Zoho Expense, and SAP Concur. Spendesk differentiates by combining virtual and physical Mastercard cards, approval workflows, and automated invoice processing to centralize payments and reduce reimbursement cycles for finance teams.
Spendesk has a mobile app for iOS and Android that lets employees capture receipts, submit expenses, request cards, and approve or manage spend on the go. The app links transactions to Spendesk's virtual and physical Mastercard cards and syncs with automated expense workflows and real-time reporting.
Spendesk virtual and physical cards include Mastercard Zero Liability protection and card-level controls to prevent fraud. Spendesk provides per-card limits, merchant category restrictions, instant card freezing, and real-time transaction visibility so finance teams can block unauthorized spend and reduce chargeback risk.
Spendesk is available to companies across the European Economic Area and the United States. Supported markets include Germany, France, the United Kingdom, Spain, Norway, Sweden, Denmark and the United States, and Spendesk supports wallets in EUR, USD, GBP, DKK, NOK and SEK for multi-currency operations.
Spendesk provides human customer support reachable by email and phone, with regional teams in Berlin, Paris, London, and San Francisco. Customers can request phone support, live onboarding, and account assistance, and Spendesk's regional teams handle implementation, billing, and operational questions directly.
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Last updated: 19 July 2022