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Automated expense reporting

Expense reimbursements don't have to be a pain. Discover a better way to manage your company spending with automated expense reporting software. Seamlessly monitor, approve, and reimburse employee expenses in real time, from one place.


Streamline expense reimbursements

  • Work smarter

    Collect every expense receipt on time, without needing to manually check in with every team member who spends.

  • Digitise expense data

    Eliminate paper expense reports with instant receipt capture using accurate OCR technology on the mobile app.

  • Stay on track

    Manage expenses in real-time, with live notifications whenever employees send requests or spend.

Expense automation is part of a smart spending strategy

  • Approval policies
  • Team budgets
  • Invoice payment
  • Expense tracking
  • Virtual & physical cards
  • Spending reports
  • Pre-accounting automation

Monitor expenses from start to end

Track the status of reimbursements, and let finance centrally manage all pending and paid expenses. Whenever an expense claim is submitted, both the employee and the finance team can view the progress of the claim on the same online platform.

Achieve stress-free expense management

Simplify your expense reporting process and save hours every month with instant receipt capture and automatic reconciliation. Paper-free processing means fewer errors and more productivity for accounting teams and employees alike.

Reimburse employees instantly

Employees need to spend to do their jobs effectively, but nobody loves paying for company expenses out of pocket. One-click reimbursement payments directly from the Spendesk platform make company spending a breeze for employees and finance teams.

Set corporate card spending rules

Empower your managers to own their budgets and define their spending rules. No need to stress about each employee having access to the entire business bank account; reloadable cards connect to a separate platform to protect your company funds. Spending is approved by specified individuals only, so your funds are completely secure. You can even limit users to specific types of spend, including flights, meals, or fuel.

Sync all your accounting systems

When choosing a good spend management platform, you shouldn't have to sacrifice your favorite accounting software. Consolidate all your financial data, budgets, and spending activity into one place by directly integrating other tools and ERPs like Xero, Quickbooks, Freshbooks, Microsoft Dynamics, SAP, and Netsuite.


Every user understands how the flow goes, and where to click. We never hear 'how do we upload our expense reports?' anymore. It's great!
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Market intelligence, Amsterdam, Netherlands

Automated expense reporting software FAQs

View some of the most common questions and answers related to automated expense reporting software.

Expense automation has countless key benefits. Here are just a few:

  • You're always audit-ready. Automated expense reporting uses instant reconciliation and keeps a digital record of every business expense, so you're always ready when an audit comes around.

  • Less human error. Purchase details are logged into a cloud-based platform the moment they're made, eliminating manual data entry and spreadsheets that often result in mistakes.

  • Better expense policies. Budget managers can more easily configure and enforce employee expense policies with digital spend management software.

  • Greater control and visibility. Finance teams have a more comprehensive understanding of the company's spending behaviors and financial standing, enabling them to optimize company policy on expenses accordingly.

  • Intuitive, user-friendly design. The functionality of expense automation platforms is designed to not only simplify finance management processes, but also make it easier for other employees to learn to use for optimizing their own workflows.

Yes. One of the biggest culprits in accounting inefficiencies is lost or damaged receipts. Automated expense reporting resolves this problem by enabling employees to save and submit paper receipts instantly via a mobile app. This is extremely useful when employees are on-the-go with frequent business travel expenses.

Spendesk has a customizable feature called Play by the Rules that helps finance teams better enforce policy compliance. For example, managers can set up rules that restrict company funds to specific employees until they've caught up and submitted receipts for all outstanding business expenses.

Definitely. Expense reporting automation and expense management software can be used to reimburse any and all types of approved business expenses. This covers purchases made with either personal credit cards or corporate company cards. That said, there are major additional benefits to providing virtual cards for online expenses. Virtual cards are assigned to individual employees and can be generated instantly for single or recurring use, making them incredibly easy to track and highly secure compared to passing around a traditional corporate card.

Whether you're a solopreneur, small business, or medium to large enterprise, automated expense reporting software benefits your company. It helps businesses track expenses while saving time and reducing errors by automating slow manual tasks like paper receipt collection and end-of-month reconciliation. Good expense management systems also help streamline other finance processes, like tracking cash flow, optimizing company spend, and forecasting budgets.

Get the ideal expense management platform

Save precious time. Never lose receipts.