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Spend management

See how spend management software and processes help your business manage non-payroll spend, stay compliant, and save huge amounts of time and money.

TRUSTED BY THOUSANDS OF FINANCE TEAMS AND EMPLOYEES!

Manage spend easily

  • Save time

    Collect 98% of company receipts on time. Finance teams never have to send reminders.

  • Think digital

    Submit expense claims instantly via mobile app or desktop software.

  • Stay up to date

    See all company spending in real time, not three weeks after the month ends.

Request, approve, and pay faster with expense automation

  • Approval and policies
  • Team budgets
  • Invoice payment
  • Expense tracking
  • Virtual & physical cards
  • Spending reports
  • Pre-accounting automation

Track all company spending

Smart businesses choose spend management software that incorporates all the main forms of indirect spend. Whether you purchase via company cards, expense claims, invoices, or wire transfer, you can see every transaction from a single dashboard.

Eliminate manual processes

The number one benefit of switching to intelligent spend management is saying goodbye to paper expense claims, receipts, and tedious accounting. Digital tools replace your paper processes, smart rules ensure that receipts are submitted on time, and automation speeds everything up.

Manage cash flow

A healthy cash flow is the mark of a great business. Spend management keeps you on top of your cash by helping create robust budgets, set clear spending limits for teams, and putting you in full control of where every dollar, euro, or pound goes. This is smarter decision-making, for more empowered finance teams.

Get a clear procurement process

A lack of pay process visibility makes life hard for finance teams, and complex processes are no good for the rest of the business. Conquer the full payable lifecycle, from purchase orders, to strategic sourcing, to payment, to accounting. Spend management gives you a clear, digital paper trail to eliminate maverick spend for good.

Choose intuitive functionality

New tools can be scary for employees accustomed to doing things their way. So your spent management software needs to be clear and simple for everyone, and should remove challenges, not add to them. Thankfully, solutions like Spendesk are designed specifically to make life easy for everyone, and work just like the payments they make away from work.

Integrate with accounting systems

Digital spending data makes modern accounting easier. Instead of paper expense reports and manual data entry, accountants can review and reconcile all payments any time, faster than ever. Good tools let you export data or integrate directly with tools like Quickbooks, Xero, and Freshbooks alongside ERPs like Microsoft Dynamics, SAP, and Netsuite.

Spend management FAQs

View some of the most common questions and answers related to spend management software and solutions.

Is spend management right for my business?

Most importantly, it gives complete visibility to budget managers and finance teams throughout their teams' travel and other expenses. You know immediately once a claim is created - and why - without needing to wait until the end of the month to process it.

Spend management is the perfect fit in any business where company spending feels out of control, or where finance teams waste too much time collecting receipts and entering spend data.


Spend management solutions make optimization of these key finance challenges easy. They provide a process right out of the box, and are tailored to your company's needs. So you get custom expense policies and workflows without having to build them yourself.


Especially for companies without strong change management procedures, an easy-to-use tool like this is hugely beneficial.

How does it track our expenditures?

Spend management solutions are a combination of payment methods and smart software. Payment methods include smart cards, virtual cards, invoices, and expense reimbursements. Every transaction made with these is tracked, along with the person who made it, the approving manager, and the receipt.

At any moment, the financial controller can see all the spending done by every business team, identify missing documents, and stay in complete control of all company spending.

How does this improve expense reporting?

Manual, paper expense reports are like using an abacus in a world full of computers. Great expense management systems remove the need for paper expense reports altogether. Instead, employees can claim a reimbursement with a few taps of their mobile device.

Digital expense reports are faster to create, free from errors, and save teams from the hassle of data entry.

Built-in approval workflows also cut down on long email trails. Finance teams can see that a manager has validated each expense, and can proceed to processing the reimbursement right away.


Most importantly, budget managers and finance leaders can see their team's claims in real time. This makes project management easy, and puts the right people in control of the expense management process.

Can it help with supply chain management?

Supplier relationships are precious, and good supplier management is a huge bonus. To start, Spendesk's invoice processing tools make paying suppliers far simpler. Rather than a complex paper trail, employees simply upload their invoices, which are then matched against the purchase order and the goods delivered. This is all done digitally, with no tedious back and forth. Which means suppliers get paid on time, and always in the correct amounts.

Good spend data also shows you exactly what's been spent with each supplier, and when the next payment cycle is due. More visibility and accountability always leads to better supply chain management.

What is maverick spend?

Maverick or "ghost" spend is a common issue for many businesses. These are charges on the company credit card or bank account that aren't easily attributable to a person or team. This is common with shared corporate cards - the finance team receives a statement each month, but doesn't know which individual made each payment.

Closely tracking spend is critical for finance teams so they can build accurate budgets and ensure there's no fraud. And maverick spend makes this far more difficult, as finance teams go on fishing expeditions to find out who spent what.

Are there any good spend management resources?

TOM LIBBRECHT, VP FINANCE AT SILVERFIN

Spendesk is one of the tools that will allow us to scale. We can add people, new expenses, and expense volume, without adding anything to the back-office because it’s that far automated. And it still keeps us in control of things.
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Information Technology & Services, Ghent, Belgium

Take company spend seriously. Try spend management.

Save precious time. Never lose receipts.