This website requires JavaScript.

SaaS spend management

Spendesk's spend management platform gives IT teams and finance teams better control and visibility over recurring software payments. Monitor and manage all of your SaaS subscriptions in real time to maximise cost savings and spend efficiency.


Manage SaaS spending centrally

  • Manage suppliers

    Keep tabs on upcoming payments and neglected renewal periods. See all payment statuses in one central dashboard.

  • Track payers

    Link every payment to a person, team, and approver. Unlike corporate cards, you always know who owns each payment, and why.

  • Spot redundancies

    See all subscription payments at a glance, and easily identify duplicate transactions and outsized amounts.

SaaS spending at the heart of growing businesses

  • Approval policies
  • Team budgets
  • Invoice payment
  • Expense tracking
  • Virtual & physical cards
  • Spending reports
  • Pre-accounting automation

Easily view SaaS subscription details

Track every recurring payment down to the dot. Each subscription is clearly labeled with details like owner, purchase renewal dates, expense type, and remaining card budget. Pause, top up, and reactivate any virtual card after a manager changes the budget.

Get centralised SaaS management

As companies grow, the number of SaaS applications they use across different teams increases. Manual SaaS management processes are slow and tedious when every subscription is requested, approved, paid for, and managed by separate individuals. Our cloud-based platform consolidates and automates every step of SaaS spending into one seamless process while enforcing your company’s unique expense policy.

Optimise spend with virtual cards

Physical credit cards have serious fraud risks, and teams struggle to manage them. Virtual cards have new card details for each SaaS payment. They’re allocated to individuals, approved by managers, and track details like purpose, budget, and team.

Create efficient procurement workflows

Many businesses unknowingly pay for SaaS apps purchased by previous employees or no longer in use. Spendesk helps you optimise the SaaS procurement process by spotting duplicate and unused subscriptions. SaaS subscriptions can be paused, canceled, or directly transferred to another employee – saving time and simplifying the onboarding and offboarding processes.

Strengthen cross-team collaboration

Spendesk's all-in-one spend management platform gives every team member the resources and accessibility they need to perform their roles productively. Employees can send purchase requests in seconds, and managers can approve and allocate budgets remotely, without having to track down the company card. This simple, scalable process brings serious savings.

Sync SaaS payments with your accounting tools

Say goodbye to end-of-year data entry. Sync your spending activity in one place by directly integrating other tools and ERPs like Xero, Quickbooks, Freshbooks, Microsoft Dynamics, SAP, and Netsuite.


We used to have most of the software subscriptions and out of pocket expenses on credit cards, which became difficult to manage. There was a lot of extra admin involved that we don’t have to worry about anymore. Spendesk has really helped us create a process for software subscription management.


Martynas Ivanovas, Financial Accountant at Newzoo

SaaS spend management FAQs

Some of the most common questions and answers related to subscription spend management.

Automated SaaS spend management processes help team members, managers, and accountants better perform their respective roles and functions. With Spendesk, employees can purchase and manage the software subscriptions they need with autonomy and confidence.

Managers can track and plan budgets without messy spreadsheets, while approving purchases in a click. Accountants save time at month-end closing with real-time reconciliation and easy integrations with their trusty accounting software.

All of this happens on the same centralized platform, increasing transparency, employee autonomy, and improving cross-team collaboration.

As SaaS usage increases within the workspace, an increasing number of stakeholders become involved in the SaaS management process. Spendesk helps this process scale smoothly using a number of different features, from flexible virtual cards and easy expense reconciliation, to automatic notifications when subscription pricing changes or budgets need to be topped up. All team members involved, from IT leaders to accountants, can benefit from increased visibility and accessibility to shared spend data.

Absolutely. We're not just for medium and large enterprises! Startups often collect many SaaS licenses very early on in the life of their organization. The earlier you can implement our SaaS spend management software, the better prepared you will be to scale your startup and realize future cost savings.

Yes, our SaaS spend management software allows you to actively manage your SaaS subscriptions through their entire lifecycles directly from the Spendesk platform–from purchase, renewal, and cancellation, to transferring accounts to new employees. This robust level of monitoring provides greater control over your expense management as your company scales.

Choose the best spend management tools for growth

Save precious time. Give freedom. Never lose track of payments.