Subscription Management: Never lose track of a subscription again
Spendesk's subscription management tool gives you one card per subscription and complete visibility of every payment — all in one place, with no spreadsheets and no surprises.
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Full control before & after you subscribe
Set clear procurement processes, centralise your contracts, get renewal alerts, and manage all your SaaS subscriptions from one place.
Track payments centrally
All cardholders are visible from one dashboard. Say goodbye to losing control or paying for unused software when someone leaves.
Manage budgets & suppliers
Get automatic notifications when a subscription fee increases, then top up or cancel your virtual card instantly — no budget surprises.
Export to accounting tools
Accounting data is pre-filled and accurate, ready to export to your chosen accounting tools in one click.
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From request to receipt in a few taps
Employee requests a recurring card from the app or desktop.
Manager approves in one click and a dedicated subscription card is generated instantly with unique card details.
Employee adds the card details to their order and the subscription begins. The card auto-reloads monthly, quarterly, or yearly — set it once and forget it.
Subscription appears in central dashboard with full visibility of owner, cost, renewal date, and contract details.
Get automatic alerts if a payment is declined due to insufficient funds.
One card per purchase or project, with every transaction accounted for
One dedicated card per subscription
Every recurring payment gets its own unique virtual card number. See exactly what each subscription costs, who owns it, and when it renews. And if you need to cancel, pause, or transfer it, you can do it instantly without affecting any of your other subscriptions.
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Spend approved before a penny leaves the account
With virtual cards, finance stays ahead of spend. Every card is created with a pre-approved budget, a purpose, and rules already set.
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See all your subscriptions in one place
Every subscription is visible the moment it's created. Finance teams can see who requested what, how much it costs per month, and when renewals are coming.
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Flexible budget management
Subscription costs can change. Adjust the monthly budget on any subscription card at any time. Increase the limit for plan upgrades, or reduce it if you downgrade — no new card number or payment details needed.
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Automatic loading and renewal alerts
Subscription cards reload automatically every month, quarter, or year. Finance gets a clear overview of upcoming costs in advance. If your balance is too low to cover a renewal, you'll be notified before it fails.
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Pause or cancel without the hassle
Need to pause a subscription for a few months, or cancel a tool you're no longer using? Simply pause or delete the card from your dashboard. When you're ready to restart, reactivate the card in one click.
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AI that earns its place in your finance team
Employees simply upload or take a photo of their receipt and it's read automatically, filling in the key details in seconds. Because it's that easy, more than 95% of receipts are submitted within two days.
AI learns from your company's past transactions and patterns. Once receipts are uploaded, the app immediately suggests the correct budget information. The more you use it, the smarter and more accurate it gets.
Duplicate or incomplete receipts are automatically detected and flagged, so there’s no more back-and-forth at month-end.
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Total clarity over your recurring SaaS costs
See every subscription card's monthly cost, annual commitment, cardholder, and renewal date in one centralised dashboard. Stop the subscription sprawl and spot duplicates or unused tools before they drain your budget. The full report can be shared with leadership in one click.
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Instant
Cards generated and available the moment they are approved
1 card = 1 service
Every tool gets its own unique card number for complete clarity
95%
Receipt collection rate (vs. industry average of 60-70%)
Unlimited
Physical cards included, no extra charge per card or per user
Auto-loaded
Subscription cards are topped up automatically at the start of each billing period
Trusted by finance teams who move fast and don’t break things
100% adoption, in under 30 days
Read the full story"I can’t imagine how our business would operate without Spendesk. We couldn’t ask for a better spend management system."
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12x transaction volume
Read the full story“ Spendesk gives us the agility we need to manage spend and accounting at scale. Today I couldn't imagine working without it.”
Seamless integrations
Read the full story“ The friction-free NetSuite integration was one of the deciding factors for us.”
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+3 days per month gained
Read the full story“ How Evaneos gains 3 days per month with automated reconciliation.”
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What you can do with Spendesk in 90 days
Real-time control on spend, secure payment methods, clever automations, and more — making accounting a breeze.
Onboarding complete. AI begins reading documents and building your secure transaction history. Set up budgets and integrations at this stage
Bookkeeping suggestions begin appearing as confidence builds. Approval workflows configured and live.
Duplicate detection and anomaly flagging fully active. Team in review mode, not data-entry mode.
Month-end close faster than before. Data exported, books closed. Your team has time back.
What you can do with Spendesk in 90 days
Real-time control on spend, secure payment methods, clever automations, and more — making accounting a breeze.
Onboarding complete. AI begins reading documents and building your secure transaction history. Set up budgets and integrations at this stage
Bookkeeping suggestions begin appearing as confidence builds. Approval workflows configured and live.
Duplicate detection and anomaly flagging fully active. Team in review mode, not data-entry mode.
Month-end close faster than before. Data exported, books closed. Your team has time back.
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