Automated expense reporting
Expense reimbursements don't have to be a pain. Discover a better way to manage your company spending with automated expense reporting software. Seamlessly monitor, approve, and reimburse employee expenses in real time, from one place.
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TRUSTED BY 5,000+ FINANCE TEAMS
Streamline expense reimbursements
Work smarter
Collect every expense receipt on time, without needing to manually check in with every team member who spends.
Digitise expense data
Eliminate paper expense reports with instant receipt capture using accurate OCR technology on the mobile app.
Stay on track
Manage expenses in real-time, with live notifications whenever employees send requests or spend.
Expense automation is part of a smart spending strategy
Approval policies
Team budgets
Invoice payment
Expense tracking
Virtual & physical cards
Spending reports
Pre-accounting automation
Monitor expenses from start to end
Track the status of reimbursements, and let finance centrally manage all pending and paid expenses. Whenever an expense claim is submitted, both the employee and the finance team can view the progress of the claim on the same online platform.
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Achieve stress-free expense management
Simplify your expense reporting process and save hours every month with instant receipt capture and automatic reconciliation. Paper-free processing means fewer errors and more productivity for accounting teams and employees alike.
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Reimburse employees instantly
Employees need to spend to do their jobs effectively, but nobody loves paying for company expenses out of pocket. One-click reimbursement payments directly from the Spendesk platform make company spending a breeze for employees and finance teams.
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Set corporate card spending rules
Empower your managers to own their budgets and define their spending rules. No need to stress about each employee having access to the entire business bank account; reloadable cards connect to a separate platform to protect your company funds. Spending is approved by specified individuals only, so your funds are completely secure. You can even limit users to specific types of spend, including flights, meals, or fuel.
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Sync all your accounting systems
When choosing a good spend management platform, you shouldn't have to sacrifice your favorite accounting software. Consolidate all your financial data, budgets, and spending activity into one place by directly integrating other tools and ERPs like Xero, Quickbooks, Freshbooks, Microsoft Dynamics, SAP, and Netsuite.
MARTYNAS IVANOVAS, FINANCIAL ACCOUNTANT AT NEWZOO
Every user understands how the flow goes, and where to click. We never hear 'how do we upload our expense reports?' anymore. It's great!Learn more
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Market intelligence, Amsterdam, Netherlands
Automated Expense Reporting — FAQ
View some of the most common questions and answers related to automated expense reporting software.
Spendesk automates expense reports by converting card transactions and uploaded receipts into pre-filled expense entries using OCR receipt capture, matching receipts to corporate and virtual cards, and routing items through configurable approval workflows. Spendesk’s mobile receipt uploads and one-click export eliminate manual data entry and accelerate reconciliation for finance teams.
Spendesk syncs validated expense reports with accounting systems using native integrations and customizable export formats, automating posting, account mapping, and VAT treatment. Spendesk’s ledger-ready exports, automated journal entries, and reconciliation metadata enable finance teams to push expenses into existing ERP or accounting workflows without manual rekeying.
Spendesk reduces the time to close expense reports by auto-categorizing transactions, matching receipts with OCR, and providing one-click reconciliation and approvals. Spendesk’s mobile app, corporate and virtual cards, and rule-based policies streamline approvals and eliminate manual audits, enabling faster month-end closes and fewer reconciliation exceptions.
Spendesk creates an auditable record of expenses with timestamped approvals, policy enforcement, and encrypted receipt storage to support compliance and tax audits. Spendesk’s VAT-ready reporting, configurable approval rules, and detailed audit trails give finance teams the documentation and controls required for regulatory compliance and internal governance.
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Save precious time. Never lose receipts.
