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100% of receipts retrieved

If I had to describe Spendesk in one word, it’d be easy.

rent24 provides modern and inspiring coworking spaces for freelancers, startups, and growing businesses. It strives to help people connect all over the world, and to make work feel a bit less like work.

FTES

51-200

Receipts retrieved

100%

Subscriptions managed

31

Rituraj Mitra - rent24

Rituraj Mitra, Product Manager

rent24 logo

See how rent24’s finance team stay tech-savvy with Spendesk

As a tech-savvy company, rent24 always wants to work with the latest software and hardware. Naturally, that also means updating old-fashioned processes like expense reports and the company card. Spendesk gives rent24 smooth and simple spend management and helps the finance team track every payment automatically.

Before Spendesk

Couldn’t effectively manage spend while traveling internationally

Difficulty creating finance processes to suit young, energetic staff

Admin delays in employee expense reimbursements

Couldn’t scale their finance processes

After Spendesk

Easy travel spending process: prepaid expense cards to pay while out of office

Modern tools for a fast-moving business

Spend management app tracks and approves payments instantly

Mobile app to capture all card and expense receipts

Simple platform rolled out to the whole company

Simple spending while out on the road

Rituraj, like many of his colleagues, is constantly on the move. “In the past months I’ve been traveling a lot. It’s a part of the work, but I also enjoy traveling so it’s a kind of win/win situation.” He needs to visit the coworking spaces, attend conferences, and network as much as possible. 

But like most staff who travel for work, there are common hassles that come with being on the road. “The main issues are with food and travel costs like taxis or buses. We also have to buy tickets for conferences if we haven’t purchased them before.” Typically, this would mean that Rituraj would need a corporate credit card, and would have to report every payment to his finance team. 

“In these kinds of scenarios we use Spendesk cards. We can see at exactly the same time the things that we’re all purchasing.” Each payment is logged instantly, and can be viewed by the company’s financial controllers as soon as it’s made. 

Plus, there are no issues with lost receipts. “We take a picture of the receipt and upload it immediately, so our Head of Finance can always see it in real time. That’s very important for tax purposes.”

“I really like that you guys have an app, and with one click or one photo I can send all the receipts, rather than going to a scanner or copier. [Without Spendesk] the process is old school, and I don’t want to do that.”

A modern business with cutting-edge technology

rent24 prides itself on using the latest tools and technology. Rather than sticking with the stack it already has, the company seeks out new software to make sure it’s up-to-date. 

“We’re a tech-savvy company,” explains Rituraj. “We work with new software and hardware as soon as they come out. We want to learn from open source technologies that are out there, and we want to give back to the community as well.”

Naturally, that also means updating old fashioned processes like expense reports and the company card. Spendesk gives rent24 smooth and simple spend management, and helps it track every payment automatically. 

Easy to get started

Despite its love of new technology, the rent24 team can’t afford to spend hours learning to use each new tool. It’s important that software is intuitive and quick to begin. 

“Getting set up was easy. I received a link from our Head of Finance, entered my data, and I then I knew exactly what kind of budget I had. That made my life easier because I knew what I could do and what I couldn’t.”

This is also helpful for managers and finance teams. They don’t want to have to constantly remind staff of the rules and processes. Thankfully, these are built into Spendesk, and easy to understand.  

Getting set up was easy. I received a link from our Head of Finance, entered my data, and then I knew exactly what kind of budget I had. That made my life easier because I knew what I could do and what I couldn’t.

Rituraj Mitra

Product Manager

Rituraj Mitra - rent24

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Make the switch to smarter company spending today.