Business expense cards
Choose company expense cards that build trust with employees and provide complete spending control. Real-time approvals requests and simple cardholder receipt submission deliver the fastest possible business expense process.
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+ 5 000 ÉQUIPES FINANCE NOUS FONT CONFIANCE
Regain control with prepaid expense cards
Real-time insights
Track spending with instant notifications and ensure your finance team always has the oversight it requires. Use the centralised digital platform or connect via mobile app to keep employee spending data within reach.
Flexible spending
Update and change the rules when it suits. Design your own company card program that adapts to your specific business needs, with top-up capabilities and custom spending limits for each team member.
Team satisfaction
Give managers the power to find budget details and update expense categories when required. Automate accounting processes and let employees submit receipts instantly through the platform, to avoid the end-of-month chase.
Employee spending as a core finance process
Validations et règles
Budgets d'équipe
Paiement des factures
Notes de frais
Cartes virtuelles et physiques
Rapport sur vos dépenses
Automatisation comptable
Connect business cards to your accounting system
Say goodbye to end-of-year data entry. Sync your spending activity in one place by directly integrating other tools and ERPs like Xero, Quickbooks, Freshbooks, Microsoft Dynamics, SAP, and Netsuite.
WHAT OUR CUSTOMERS SAY
Everyone likes it, because they have full autonomy to spend what needs to be spent.
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Aaron Townsend, Financial Controller at Habito
Business Expense Cards for Employees | Spendesk — FAQ
View some of the most common questions and answers related to Spendesk business debit cards.
Business expense cards separate company spending from personal credit and provide built-in controls. Spendesk expense cards include per-card spending limits, real-time approval workflows, transaction-level digital receipts, and automated reconciliation with accounting integrations. Unlike personal credit cards that produce month-end statements and mix charges, Spendesk cards prevent mixed charges, reduce fraud, and streamline bookkeeping.
Spendesk expense cards do not offer cash back rewards. Spendesk focuses on reducing fraud and simplifying expense management by providing pre-approval workflows, instant transaction receipts, automated VAT extraction, and accounting integrations. These Spendesk features deliver measurable time and reconciliation savings instead of traditional card cash-back programs.
Spendesk saves accounting time by automating invoice and receipt handling and integrating directly with accounting systems. Spendesk extracts VAT, attaches transaction-level receipts, enforces spending rules, and syncs transactions automatically to QuickBooks, Xero, or Sage. These features reduce manual reconciliation, shorten month-end close, and eliminate paper expense claims for finance teams.
Spendesk enforces per-card spending limits set by managers or the finance team and controls top-ups through approval workflows. Spendesk allows employees to request top-ups that require manager or finance approval; approved top-ups update the card balance in real time and remain subject to team-defined caps and an auditable approval trail for compliance.
Business debit cards centralize spending controls and reduce administrative overhead. Spendesk business debit cards provide real-time spend notifications, customizable spending rules, per-card limits, and automated receipt capture that integrate with accounting systems. These Spendesk features prevent overspending, accelerate month-end reconciliation, and improve manager visibility across team budgets.
Spendesk does not charge per-transaction fees for unlimited purchases on employee expense cards, and Spendesk does not charge monthly or annual fees to deposit funds into cards. Spendesk uses a centralized account separate from the business bank account to hold card balances.
A business expense card is a company-issued payment card for employee work-related purchases. Spendesk business expense cards integrate with the Spendesk platform to enforce spending limits, capture transaction-level digital receipts, enable approval workflows, and sync transactions to accounting software. These Spendesk capabilities remove the need for personal reimbursement and streamline expense tracking.
Find the best Spendesk solution for your business
Budgeting Software Choose the best expense cards for growing businesses
Save precious time. Give freedom. Never lose receipts.
