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Business budgeting software

Set smart business budgets to help teams manage their spending and stick to what was planned. Budgeting tools and automation create good spending habits, and help the company reach its financial goals.


Modern business budgeting tools

Simple requests

Employees submit purchase orders for approval, and they know immediately whether a payment is permitted.

Easy control

Once set, managers have control over their team budgets and can monitor changes without updating Excel spreadsheets.

Real-time overview

Finance teams can track overall budget progress in a quick glance, and dig deeper where attention is required.

Turn your budget plan into reality

Budgets are integrated into your spending process for automated, effortless budget control.

Centralise team budgets

Stop relying on separate Excel sheets. Business budgeting software keeps all budgets in one platform, so managers can control all team spending easily, employees can stay on track, and finance has a complete overview.

Use smart approval workflows

Managers need control and visibility, while their teams need to spend efficiently. The best budgeting software includes approval workflows which let managers make informed decisions quickly. Employees create a purchase order in seconds, and managers can approve or deny the request from anywhere, just as quickly.

Check progress instantly

The ability to see how much has been spent is crucial to track budgets. Usually, this is harder than you'd hope. Budget management software is updated in real time to show what has been spent, by whom, and why. This lets you maintain a proactive budgeting process, rather than waiting until you're over-budget to make changes.

Embrace automation

No more need to manually update spreadsheets. Budgeting software is connected to your credit cards and expense claims, and budgets are updated in real time. You have smarter expense tracking and instant financial reporting, and can automate all data entry.

Create fast financial reports

Your budgeting solution shows you in real time how well your teams stick to their assigned budgets. Don't wait until the end of the month to measure results. Give managers strategic spending advice, and provide clear updates to executives and investors any time they need it.

Integrate with accounting tools

Business budgeting software is designed to save you time and effort. Which means integrations are key. Connect your budgets with accounting software solutions like Xero or Quickbooks Online, as well as SaaS ERP tools like Netsuite, Microsoft Dynamics, and SAP.

The 7-in-1 difference

  • 4x

    faster end-of-month closing

  • 100%

    visibility on all operational spend

  • £0

    setup & no hidden fees

  • 95%

    receipt reconciliation in just 2 days

  • Unlimited

    virtual cards, subscriptions & users


Spendesk lets us assign a project code and client code to each expense. We had a tendency to overestimate our gross profit by processing certain direct costs as overhead expenses. That’s been rectified now, so we’ve been able to optimise our expense tracking and budget monitoring.
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Communications agency,, London, United Kingdom

Budgeting software FAQs

We’ve answered the most common questions so you can start using Spendesk like a pro.

Budgets are usually a direct result of a company's forecasting process. Financial planning teams set out the cash flow expectations for the coming quarter or year, with the amount of revenue and spending required to hit certain goals. To reliably reach those goals, you need a budget.

Unlike with personal finance, companies struggle to monitor the cash flow in and out of their bank accounts. Budgeting tools help streamline this process by presenting what's been spent in simple, accessible dashboards.

This keeps the company in line with forecasting by ensuring that those budgets are followed.

The best budgeting software gives you complete control over how you build your budgets and can be customized. But most often, team budgets are set out in familiar ways following certain patterns.

Your budgeting solution will set out a team structure in a template form, and you just need to fill in the specifics. For this reason, it's very user-friendly to get started, and very hard to make mistakes.

Businesses of all sizes can use budgeting software to help manage cash flow, collaborate better, and keep the company financially secure. Small businesses love that it helps their teams move quickly. More established businesses enjoy the extra visibility over spending, and the amount of time saved on juggling Excel sheets.

Budgets make good financial management easier, especially as part of a full spend management process. You have company cards, invoices, and expense claims all connected through one central platform. You'll see how each of these interacts with the team budgets set out during forecasting, in real time.

Specific financial data available in graphs and charts includes: actual company spend versus budgeted spend, highest-spending teams and individuals, the vendors receiving the most payments from your company, the number of outstanding subscription and invoice payments, and the number of payments missing receipts. This is all highly actionable information to make corporate performance and money management more effective.

Ease of use is critical to good business tools. If teams can't adopt them easily, they'll never become part of your corporate processes. And the best budgeting software is designed with this in mind. These tools should have simple functionality, great mobile apps (for iOS and Android), and workflows that are adaptive to your company structure.

For example, 98% of customers say that switching to Spendesk is easy. And they recommend its highly responsive customer support.

Well-known budgeting solutions include Mint, YNAB, and Quicken. These are great examples of personal finance software with excellent budgeting features.

For companies, we recommend using Spendesk Budgets as part of a simple but robust spend management system.

Get the ideal budgeting software

No credit card required. No need to install software.