accounts-payable-software

Automate accounts payable

Save hours every month

Manual processes are time-consuming and subtract value from the business. Automated AP reduces processing costs and frees your team to do more important work than pushing paper.

Get accurate, real-time data

A paperless AP process makes invoice management faster and more accurate. Minimize human error and ensure your financial data is always up to date.

Complete your digital transformation

Other business processes have gone digital, but accounts payable may be holding you back. AP automation software closes the loop to decentralize your financial management stack.

The 7-in-1 difference

4x
faster end-of-month closing
100%
visibility on all operational spend
£0
setup & no hidden fees
95%
receipt reconciliation in just 2 days
Unlimited
virtual cards, subscriptions & users

Eliminate data entry with AP automation

Accounts payable automation lets you submit and approve purchase orders and invoices digitally, for faster processing and better tracking. Employees submit purchase requests in sections, and finance or procurement teams can approve and pay just as quickly. OCR software reads invoices and extracts key details, saving even more time and removing human error.

Get real-time business intelligence

Waiting for the month-end makes it impossible to work strategically. Finance leaders need to know what they're spending, and why, to deploy resources more effectively. Accounts payable software shows you all committed spend, no matter where in the lifecycle a payment is. Don't want until bank reconciliation time to truly know where company money has gone. Stay up to date in real time.

Ensure smooth cash flow

The ability to spend easily while under control is critical to company growth. Process roadblocks only slow your team down, and don't actually help you mitigate risk. Accounting software solutions keep the supply chain moving, without sacrificing any control. Employees take ownership, you pay vendors on time, and finance always has one hand on the steering wheel.

Automate approval workflows

Empowering teams doesn't mean sacrificing control or visibility. Automate and track all managerial approvals, and keep a clear audit trail for every invoice paid. Pre-approve certain vendors, or automatically validate payments up to a certain limit. When a manager's approval is needed, they are notified by email, Slack, or mobile phone. They have everything they need - including the original invoice - to make a quick, informed decision.

Integrate with accounting software

Good AP automation solutions also make your accountants' lives easier. Connect your accounts payable process with cloud accounting systems, including ERPs, Netsuite, Freshbooks, Quickbooks Online, or any other accounting solution you prefer. No data entry, and finance teams have visibility over the entire payment lifecycle. Spendesk has native integrations with Xero and DATEV, and for other accounting systems it's a simple data export and upload. Just a few clicks.

Choose paperless financial management

Make accounts payable part of a complete digital finance stack. Everything from credit cards, to cash management, to invoicing, to your general ledger can be digitized and integrated together. The goal: one clean finance system that gives you real-time data capture and easy-to-use functionality. Modern CFOs know the value of digital finances tools. Don't let manual processes hold you back.

GEORGIOS FILIPPATOS, FINANCIAL CONTROLLER AT GROWTH TRIBE

It’s very easy for people with no finance knowledge to grab a supplier invoice and upload it to Spendesk. And then it follows the same process as every other purchase. The budget owner reviews and approves it, it’s assigned to the right budget, and the employee can track its progress through the whole way.

Learn more

Education, Amsterdam, Netherlands

Accounts payable software FAQ

We’ve answered the most common questions so you can start using Spendesk like a pro.

Invoice processing is a set of actions that includes receiving, scrutinizing, validating, and paying supplier invoices. Companies should have a clear and formal process, although many businesses either lack the tools to create one, or don't feel that it's important enough.

Without a clear structure and system, invoice processing creates confusion and frustration for employees who don't know the rules. This leads to extra effort for finance teams, who have to educate team members and deal with lots of human error.

Because it deals with money leaving the business, accounts payable may not seem like a priority. It's more important to get paid by clients. But for this reason, any time and energy wasted on purchase orders and procurement are squandered resources. You only have so many people hours in the business, and poor business processes mean you deploy these resources inefficiently.

Instead, put this effort in the hands of AP automation software and keep your teams focused on value-adding work. Great SaaS payable solutions exist and were built specifically to make companies more effective.

Accounts payable is the process of a company paying its suppliers. Accounts receivable is essentially the opposite of this - the procedures that ensure a company receives payment from clients and debtors.

Outstanding receivables are the invoices and debts waiting to be paid to a company. Good cash management systems help a company collect payment on time and without added administrative hassle.

Note: Spendesk helps companies with AP automation, but does not offer accounts receivable software.

Purchase orders are part of a dedicated company procurement process. When an employee needs to purchase goods or services, they complete a purchase order (request form) and submit it to the procurement or finance team. Purchasing managers can then compare vendors, check prices, and ensure that the transaction makes sense for the business.

Purchase orders are often a slow, manual process. But new procurement management software lets companies digitize these, to move more quickly.

Many companies struggle with maverick spend. Payments go out of the bank account or credit card and the finance team has no idea who made them, or why. This makes strategic cash management difficult.

Recording and monitoring invoice approvals helps ensure that all company spending is valid and worthwhile. If the CFO or finance team has any questions, they can easily contact the manager who approved a payment to understand its purpose.

AP automation solutions track these approvals and give a clear record to finance teams. So there are never any questions about who approved a purchase.