Stop wasting time tracking what people spent
Real-time visibility of company spend, from card to invoice. No spreadsheets, no month-end guesswork.
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TRUSTED AND USED BY THOUSANDS OF FINANCE TEAMS AND EMPLOYEES!
One system that tracks company spend from approval to payment
Stop moving spend data between spreadsheets, emails and separate tools. Spendesk handles the whole flow in one place: approvals trigger in seconds, budgets enforce themselves, invoices stay tied to the spend that created them, and everything feeds straight into your accounting system.
Approval and policies
Budgets
Invoice payment
Expense management
Virtual & physical cards
Exports & pre‑accounting
Approvals that actually stick
Forget email chains that disappear. Set approval rules once by spend threshold and team, then let the system enforce them. Every payment gets routed to the right person automatically, and you've got a complete audit trail. No more "did we actually approve this?"
Physical and virtual cards with controls built in
No shared cards. No mystery spend. Each card comes with its own limit, merchant restrictions and spending rules. Employees tap the card, the spend appears in real time with the person's name and what it was for. You've got full visibility before they even submit an expense form.
Invoices that don't need rebuilding
Invoices come in. The system matches them to the original purchase (or expense, or card payment), codes them automatically and routes them for approval. Approvals, invoices and proof all stay together. When you're ready to pay, the data's already correct. No reconstruction work at the end of the month.
Stop overspending before it happens
Your budget picture updates daily, not monthly. You see actual spend against budget by team, cost centre or project. More importantly, you see what's already approved but not yet paid, so you know what's committed. Most finance teams spot problems in week two, when they can still adjust. The old way meant finding them in week four.
Stop paying for software you forgot about
Subscriptions renew quietly. Contracts auto-extend. You don't notice until the invoice arrives. Spendesk tracks renewal dates, flags them before they happen, and routes approval to the right owner. Set it up once, and forgotten subscriptions become impossible.
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Your accounting system stays in sync
Every transaction in Spendesk flows into Xero, Sage, NetSuite or QuickBooks with the cost code already correct. You're not manually matching invoices to expenses or arguing about where something belongs. One sync, and your accounts team has what they need. The data arrives coded and ready.
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98% of customers say
switching to Spendesk is easy.
See why over 5,000 CFOs, controllers, accountants and finance admins
rely on Spendesk.
The easiest expense software I have ever used!
Travis W. Lopes
Account Executive, 360Learning
Best customer support <3 Very smooth and user-friendly design. Spendesk was the perfect tool to make my team move faster.
Pauline Tordeur
CEO, Hivy
A great tool to monitor credit card expenses, collect receipts, and facilitate accounting!!
Anne-Caroline Coquidé
Head of Finance, Sezane
The customer support level is the best I've ever seen, and they're constantly adding new features and improving the existing ones.
Mark Lodge
Director of Business Planning, NextBigThing
I know in real-time where the money is spent, and I don’t have to lend out the company’s credit card anymore. What a relief!
Xavier Haffreingue
COO, Tinyclues
Spendesk is an ingenious way to manage travel costs and keep track of all my expenses. It really makes my life much easier.
Joseph Cochrane
Account Manager, AB Tasty
Spendesk is one of the tools that will allow us to scale. We can add people, new expenses, and expense volume, without adding anything to the back-office because it’s that far automated. And it still keeps us in control
Tom Libbrecht
VP Finance @Silverfin
Spendesk gave us a traceable workflow and validation system. I can find details about any specific purchase any time I need them, which is so important. I simply didn’t have this ability before.
Géraldine E Adjadj
Accounting Manager, Botify
Month-end shouldn’t be reconstruction
Request a quote tailored to your volume, approval rules and accounting setup.
Smart expense management with clear ROI
4x
faster end-of-month closing
100%
visibility on all operational spend
Unlimited
virtual cards, subscriptions & users
95%
receipt reconciliation in just 2 days
£0
setup & no hidden fees