Travel management software
Simplify arranging travel, track employee expenses on the road and automate reporting travel expenses.
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TRUSTED BY THOUSANDS OF FINANCE TEAMS AND EMPLOYEES!
Scalable travel management tools
Book work trips quickly
Pay for flights, trains and accommodation online with unique virtual cards. Request approval from management and book securely on any website.
Spend easily on the road
Employees use Spendesk cards to pay for everything they need on the road. These cards are used just like normal credit cards, but within the spending limits set by the finance team.
Reimburse cash payments
If employees do have to pay out of pocket, they simply snap a photo of their receipt and Spendesk manages reimbursement. That means no more time-consuming expense reports at the end of the month.
Choose smarter travel spending
Custom payment methods
Whether by virtual or physical card, every payment is tracked to the right user. Get clear oversight, manage budgets and set custom limits at the team or company level.
Tailored spending policies
With Spendesk, finance teams set approval and spending limits automatically, and employees simply follow the rules. Which means less communication and fewer mistakes.
Automated expense claims
The Spendesk mobile app captures receipts to eliminate the need for time-consuming expense reports. Employees can submit claims on the spot - before they forget. And reimbursements are instant.
Simple vendor management
Spendesk works for any travel booking, including AirBnb, Booking.com and SkyScanner, plus Uber and Lyft. Pre-approve preferred suppliers and block cards on weekends or outside work hours.
Discover more of Spendesk
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Automate mileage and per diem allowance calculations (Germany)
Manage mileage, German meal and hotel allowances: the employees simply enter trip details, and Spendesk calculates the exact amount of expense reimbursement required.
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Automate expense reports via mobile
Your business teams sometimes need to pay out of pocket. Now they can use a mobile app to instantly claim reimbursement for expenses.
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Make expense reimbursements right from Spendesk
Trigger expense reimbursements right from the Spendesk wallet. Reduce risks and reconcile payments faster.
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Stay compliant and ready for audit
View all travel expenses in real time. Stay compliant with built-in, up-to-date VAT calculations and receipt collection.
Spend control impacts the whole team
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Aaron Townsend, Financial Controller
Habito, company size 51-200, United Kingdom
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Antony Tikhonov, Business Development ManagerSeedrs, company size 51-200, United Kingdom
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Mandana Latifi,
CFOTalent.io, company size 51-200, France
Finance team
Every payment and receipt is tracked in real time. Finance always knows who's spending what, and account reconciliation is instant.
Managers
Spendesk helps our employees because they don’t need to come to finance with every question. They don’t need to email for approval, they don’t need to Slack me for approval - it’s done automatically. Which is perfect.
Leadership
Our operational teams, constantly need to buy small supplies for the apartments, and the capped plastic cards have made it very easy for them. They are much more autonomous and I can monitor and control their expenses in real time.
FAQs
The most frequently asked questions and common misconceptions about travel spending.
Travel management software helps companies manage business trips - both domestic and international. Good software gives visibility over all payments and approvals, from the initial transport and accommodation booking to the finance expense claim.
Some software also lets businesses book directly from within the platform, and offers special rates and discounts.
Spendesk focuses on the payments process, tracking every transaction made before, during, and after a business trip. These are all assigned to the appropriate spender, and draw from the correct budget.
Great business travel software gives more visibility and control over three key phases of company travel: booking, on-the-go payments, and reimbursements.
Booking trips with a share company credit card can be hard to manage. Travel management software like Spendesk offers unique virtual cards for online bookings, so every payment is logged correctly and secure.
Most business travellers rely on expense reports to pay on the go. They use their own money and wait to be reimbursed. Good travel tools give them better payment options while away from the office, including virtual cards and physical debit cards, both of which are easy to manage and more secure for the company.
One a trip is finished, employees often need reimbursements to make up for what was spent. Spendesk automates these claims, so employees don't spend hours on pointless paperwork.
When an employee incurs a cost with their own money (a meal on the road or purchase of supplies, for example) Spendesk lets them log their expense instantly via their mobile phone. Their manager and finance team are notified right away, and the expense can be validated instantly.
If appropriate, the finance team can then wire the traveller their reimbursement immediately from the platform. They don't need to wait until the next payroll run, and there are no extra hurdles to jump through. It's fastm, efficient, and more fair on everyone.
When an employee incurs a cost with their own money (a meal on the road or purchase of supplies, for example) Spendesk lets them log their expense instantly via their mobile phone. Their manager and finance team are notified right away, and the expense can be validated instantly.
If appropriate, the finance team can then wire the traveller their reimbursement immediately from the platform. They don't need to wait until the next payroll run, and there are no extra hurdles to jump through. It's fastm, efficient, and more fair on everyone.