Control who pays what, and when
Every business payment leaves a trail: who approved it, where it went, what it was for. Right now, that trail is scattered across email approvals, bank transfers and vendor files. Spendesk brings it together so finance can see, control and approve every payment in one place.
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TRUSTED AND USED BY THOUSANDS OF FINANCE TEAMS AND EMPLOYEES!
One system to approve, process and record every business payment
Payments happen across multiple channels: team cards, vendor invoices, one-off transfers. Right now they're scattered between approval email, your bank dashboard, and accounting files. Spendesk handles the entire payment workflow in one place: payment approval → payment execution → payment record.
Approval and policies
Budgets
Invoice payment
Expense management
Virtual & physical cards
Exports & pre‑accounting
Payment approvals that actually happen
Right now, approvals live in email. You don't know if Sarah saw it. You don't know if it's been approved or just discussed. Spendesk routes every payment request to the right approver automatically based on amount, supplier and category. Approved. Rejected. Escalated. All in one system. No more "did anyone sign off on this?"
Payment cards that work without manual approval
Team members need to pay suppliers. Normally you need manual approval for every payment. Spendesk cards come with pre-set limits and rules, so teams can pay without creating approval bottlenecks. The payment appears in real time with the person's name and what it was for. No mystery. No approval queue backlog.
Vendor invoices that don't stall payments
Invoices arrive. You match them to the original purchase order or expense. You approve them. You pay them. Each step should take minutes, not weeks. Spendesk links the invoice to the original transaction, auto-codes it, routes for approval, and then executes the payment. Vendors get paid on time. Finance has a complete record. Nothing falls through the cracks.
See every payment in flight
Payment execution and approval statuses update in real time. You see what's been paid, what's pending approval, what's scheduled to pay, and what's overdue. Filter by vendor, team, payment method or amount. Most finance teams spot payment issues before they become vendor relationship problems.
Know what you're paying suppliers every month
Recurring vendor payments often renew quietly. You're paying for contracts you've forgotten about, subscriptions nobody uses, and agreements with outdated terms. Spendesk tracks all recurring payments by vendor and date. You get notified before renewal so you can renegotiate, cancel or approve with the right owner. No more accidental overpayment to suppliers.
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Payment data that syncs with your accounts system
Every payment in Spendesk flows into Xero, Sage, NetSuite or QuickBooks with the vendor name, invoice number and cost code already correct. Your accounting team doesn't reconstruct payments from bank statements. Your CFO doesn't ask "why did we pay that vendor twice?" The data arrives complete and reconciled.
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98% of customers say
switching to Spendesk is easy.
See why over 5,000 CFOs, controllers, accountants and finance admins
rely on Spendesk.
The easiest expense software I have ever used!
Travis W. Lopes
Account Executive, 360Learning
Best customer support <3 Very smooth and user-friendly design. Spendesk was the perfect tool to make my team move faster.
Pauline Tordeur
CEO, Hivy
A great tool to monitor credit card expenses, collect receipts, and facilitate accounting!!
Anne-Caroline Coquidé
Head of Finance, Sezane
The customer support level is the best I've ever seen, and they're constantly adding new features and improving the existing ones.
Mark Lodge
Director of Business Planning, NextBigThing
I know in real-time where the money is spent, and I don’t have to lend out the company’s credit card anymore. What a relief!
Xavier Haffreingue
COO, Tinyclues
Spendesk is an ingenious way to manage travel costs and keep track of all my expenses. It really makes my life much easier.
Joseph Cochrane
Account Manager, AB Tasty
Spendesk is one of the tools that will allow us to scale. We can add people, new expenses, and expense volume, without adding anything to the back-office because it’s that far automated. And it still keeps us in control
Tom Libbrecht
VP Finance @Silverfin
Spendesk gave us a traceable workflow and validation system. I can find details about any specific purchase any time I need them, which is so important. I simply didn’t have this ability before.
Géraldine E Adjadj
Accounting Manager, Botify
Control who pays what, without the approval chaos
Set payment rules once. Teams pay. Finance sees everything. No email chains, no approval bottlenecks, no mystery spend.
Smart expense management with clear ROI
4x
faster end-of-month closing
100%
visibility on all operational spend
Unlimited
virtual cards, subscriptions & users
95%
receipt reconciliation in just 2 days
£0
setup & no hidden fees