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JULY 2025

Summer Updates

Discover what's new at Spendesk: From automated accounts payable to flexible payments and streamlined expenses – everything your finance team needs to work faster and stay in control. Explore our latest innovations below.

Latest features

Give your finance team more control and visibility

  • Smarter accounts payable

    Get full visibility from PO to payment. Match deliveries, invoices, and credit notes with less manual work and fewer errors.

  • Global payments. Local control.

    Set up workflows, users, and budgets by entity. Pay suppliers in 30+ currencies, all from one central platform.

  • Flexible payment options

    Transform manual payment processes into streamlined operations that empower your team while maintaining financial control.

  • Expense claims made easier

    Save time with draft claims, bulk receipt reminders, multi-stop mileage, and delegated submissions, all designed to reduce finance admin.

  • Intelligent automation and controls

    Apply approval rules, bookkeeping logic, and fraud checks automatically, so finance stays compliant without chasing errors or missing data.

Smarter accounts payable

Gain full visibility across procurement and AP with less manual work and more control.

New features include:

  • AI quote upload: Upload quotes and let AI create POs automatically.

  • Procurement line items: Build detailed POs with item-level data from quotes.

  • Edit POs after approval: Make changes with re-approval triggered as needed.

  • Delivery notes: Track goods received to support accurate 3-way matching.

  • 3-way match: Automatically match POs, delivery notes, and invoices.

  • Forward credit notes to Inbox: Forward directly to the Inbox for easier reconciliation.

  • PO export improvements: Export POs with full invoice and item-level details.



These updates help finance teams close the loop with fewer gaps and stronger data.

Discover more

Learn more about our latest accounts payable features.

Upload a supplier quote, and let AI do the rest. Our AI assistant scans the document and automatically fills out the PO form – reducing manual work and accelerating the procurement process.

Create detailed purchase orders with line-item accuracy. Spendesk uses AI to extract data from supplier quotes and pre-fill your POs, saving time and reducing manual entry. Get more control over budgets and track spend at a granular level.

Enhance flexibility in your invoice management process by allowing finance teams to send invoices back for review. This new capability helps prevent errors and ensures quick corrections, streamlining workflows and improving accuracy in your financial operations.

Track received goods with confidence. Delivery notes give visibility into supplier deliveries, improve record-keeping, and streamline accounts payable reviews. They’re essential for accurate 3-way matching, timely supplier payments, and reducing the risk of errors or fraud.

Automate three-way matching between purchase orders, delivery notes, and invoices. This reduces manual review by up to 80%, prevents overpayments, and strengthens audit readiness with reliable checks at every step.

Route supplier credit notes directly to your Spendesk Inbox. This simplifies processing, ensures they're reviewed on time, and helps keep your financial records accurate and up to date.

Export richer purchase order data. You can now include line items and related invoice fields in your exports, making reconciliation and reporting faster and more complete.

Global payments. Local control.

Manage spend across entities and countries from one place. Control users, workflows, and budgets while paying suppliers in 30+ currencies.

Updates include:

  • International payments: Pay supplier invoices in 30+ currencies with Wise. Available across Europe.

  • Multi-entity configuration: Set up and manage users, budgets, workflows, and categories across multiple entities.

Spendesk brings clarity to complex structures and helps you operate globally without losing control.

Discover more

Learn more about these features.

Pay supplier invoices in 25+ currencies directly from Spendesk –powered by our integration with Wise. Available now for EU-based customers. UK support is coming later this year.

Manage spend across all your entities in one place. Set up cost centres, approval workflows, budgets, categories, users, and analytical fields – all tailored to your organisation’s structure.

Flexible payment options

Give employees modern ways to pay, including mobile wallets and reusable virtual cards. Finance retains full visibility and control over every transaction.

New features include:

  • Google Pay: Make secure contactless payments in-store or online across the UK and EU.

  • Multi-use virtual cards: Create reusable cards for ongoing purchases and team expenses. Flexible for teams. Fully traceable for finance.

Discover more

Learn more about Spendesk payment features.

Let employees make secure, contactless payments in-store or online using Google Pay. Available across the UK and EU, this adds flexibility for your teams while keeping every transaction tracked and policy compliant.

Create virtual cards that support multiple transactions over time. Ideal for recurring purchases, travel, or project-based spend – with custom limits and expiry dates to match your budget controls.

Expense claims made easier

Help employees submit accurate claims with less effort. These updates support execs, assistants and frequent travellers while reducing admin for finance.

What's new:

  • Bulk send receipt reminders: Send reminders for missing receipts in a single click.

  • Draft expense claims: Employees can save claims and submit them when complete.

  • Submit expenses on another’s behalf: Allow assistants or team leads to submit claims for others (coming soon).

  • Multi-stop mileage claims: Log multi-destination trips in one claim.

Fewer errors. Fewer follow-ups. Faster close.

Discover more

Learn more about our latest expense features.

Save time chasing missing receipts. Send batch reminders to employees in just a few clicks and improve compliance through timely follow-ups.

Employees can now save claims as drafts and submit them when ready. This makes it easier to collect multiple expenses and reduce errors before submission.

Designated users, such as assistants or team leads, can now submit expenses for others. This improves efficiency while maintaining clear authorisation and audit trails.

Log multiple destinations in a single mileage claim. It’s a simpler way to track complex business travel and ensure accurate reimbursement.

Intelligent automation

Automate approvals, categorisation, and fraud checks to reduce risk and ensure consistent policy enforcement across your spend.

Updates include:

  • Advanced approval workflows: Build tailored flows using expense types, spend categories, and custom fields.

  • Rule-based bookkeeping automation: Categorise expenses with over 90% accuracy using custom rules.

  • Mandatory card spend info: Require key details before completing card transactions.

  • Fraud and anomaly checks: Detect duplicates and suspicious spend automatically.

Spendesk helps your finance team stay compliant without slowing down the business.

Discover more

Learn more about our accounting and control features.

Create tailored approval flows using conditions like custom fields, expense categories, or spend types. Build logic that reflects your organisation’s structure and approval policies.

Automatically categorise expenses with custom rules that match your accounting logic. Reduce manual work and maintain consistent coding with accuracy rates above 90%.

Require employees to enter key details when submitting card transactions. This helps ensure complete documentation and supports accurate, audit-ready records.

Spot suspicious or duplicate transactions before they cause problems. Automated checks alert finance teams in real time, helping reduce risk and protect spend integrity.