Event budget software
Use this simple desktop app to plan your event budget, track expenses, and ensure a successful event every time. Collaborative Budgets are easy to create, intuitive to use, and save time for your entire time.
Your next event may be a small in-person meet up, a large-scale trade show, a virtual event, or a hybrid. It doesn’t matter for Collaborative Budgets. Our tool tracks everything from speakers’ fees to software costs, to flights and accommodation.
Don't take our word for it. Here's what our customers have to say!
I find Spendesk's UX to be very intuitive and easy to navigate.
Commercial Operations & Analytics Manager
The UX is very user friendly and smartly designed. What I especially like about it: it's not overloaded with useless features but really focused on core functions that are needed in day-to-day work.
Senior PR & Content Marketing Manager
Spendesk makes it super easy to submit expenses and has a very transparent way of tracking spending.
Spendesk is a well thought-out and very easy to use tool.
Head of Account Management
Spendesk makes your life easier. It makes you gain time thanks to their app, which is easy to use.
It’s really simple and clear to use.
Talent Acquisition Specialist
Some of the most common questions around event budgets.
The classic budgeting method is known as “top-down.” Here, leadership sets out the budget and everyone else falls in line. Typically, it’s not until after the event that you see what’s actually been spent and can make decisions.
Involving your team has two key benefits:
You get real-time updates from the field, and your budget updates instantly. You always know how much of the budget has been spent, and can adjust immediately if necessary.
The “busy work” gets shared by the team, not just dumped on the budget manager. You don’t spend hours updating spreadsheets, which means there’s actually very little busy work at all.
In a dynamic event management environment, everybody has responsibilities and everybody has expenses. It only makes sense that your budgeting software reflects this.
Even a great event budget template for Excel or Google Sheets only goes so far. Most budgets get ignored, become out of date, and contain countless errors. Either that, or you spend countless aggravating hours keeping them spotless. Which takes your focus away from the event planning you do best.
Most event professionals are not corporate finance expert. You need simple functionality and automation to help you create and manage a budget. The more time you save by avoiding spreadsheets and data entry, the more value you can add elsewhere.
Each event has its own success metrics. But one of these will almost certainly be event ROI - the benefits you get in return for your investment. Which means tracking that investment is crucial.
When you can be confident that the budget is accurate and up to date, the ROI calculation is quick and relatively painless. You see immediately what your biggest expenses were, can compare these against expectations, and you have a perfect picture of the investment required to achieve results.
Event expenses will vary based on whether you’re hosting onsite, running online or hybrid events, or attending trade shows - with plenty of options in between.
But the types of event costs you can expect include:
Event organizers to run the show (or salaries for your full-time event staff)
An event management software or CRM to manage attendees’ contacts and gather event registrations.
Hosting for the event website.
Social media advertising to promote.
Speakers’ fees (if appropriate).
Sponsorship costs if you’re making a splash at an industry trade show.
Travel and accommodation costs for your team, the speakers, and other important stakeholders.
This was just a brief list. Of course, the size and nature of your event will dictate the amount and kinds of costs you’ll have.
Collaborative Budgets is totally free to use, and you can create as many budgets and accounts as your team needs. You don’t need to be a paying Spendesk customer, but we’re here any time you’d like to talk about more comprehensive spend management - everything from company cards, to invoice processing, to business-wide budgeting.