Winter Updates

Say goodbye to procurement delays. Fast-track vendor onboarding with our new vendor portal. Simply send your vendors a dedicated form via email, allowing them to fill out their information directly – streamlining your process and saving valuable time.

Available with the Procurement add-on. For more information, get in touch with us.

Gain better control and visibility over your spending. Procurement customers can now instantly see the impact of purchase requests on their budgets. Stay informed and make smarter decisions with real-time budget insights.

Available with the Procurement add-on. For more information, get in touch with us.

Get full visibility over all procurement activities. Full activity tracking has been implemented to provide more compliance and better control. Use the audit trail to track every field value, task status and assignee update.

Available with the Procurement add-on. For more information, get in touch with us.

Streamline your purchase order approval, matching and reconciliation processes by providing a breakdown of each individual product or service. Enjoy more efficient, error-free procurement and accounting processes while promoting accountability and control.

Available on selected plans. For more information, get in touch with us.

Enhance flexibility in your invoice management process by allowing finance teams to send invoices back for review. This new capability helps prevent errors and ensures quick corrections, streamlining workflows and improving accuracy in your financial operations.

Available on selected plans. For more information, get in touch with us.

Identify and manage key tasks across your entities more efficiently with expanded entity summaries. New quick views now cover your Inbox, Expense Claims and more, with detailed breakdowns of each stage including 'to review', 'to be paid' and 'to be exported'. Simply click any quick view to navigate directly to its relevant page.

The Multi-entity Hub on selected plans. For more information, get in touch with us.

Track your total available funds with the accumulated wallet balance across all entities, displayed in your original currency. This helps treasurers plan payment batches as well as manage and report on cash flow. Currency conversions update automatically, with rates visible on hover.

The Multi-entity Hub on selected plans. For more information, get in touch with us.

Navigate your hub more efficiently with faster loading speeds and new customisation options. Pin priority entities to the top of your page with the star function, or use search and filters to quickly locate key entities.

The Multi-entity Hub is available on selected plans. For more information, get in touch with us.

Turn your iPhone into a secure digital wallet with Apple Pay, making every payment swift and private. Whether you're checking out online or in-store, your Spendesk cards work seamlessly with just a tap. Need to pay while your hands are full? Your Apple Watch has you covered.

With full compatibility for both physical and virtual Spendesk cards, Apple Pay gives you the freedom to pay confidently wherever you go.

Currently available for UK cardholders and rolling out to other European regions in spring 2025.

Manage your subscriptions effortlessly with flexible virtual cards that adapt to your payment schedule. Whether monthly, quarterly, or annual, you decide when your cards renew, giving you complete control over recurring expenses.

With helpful renewal reminders, you'll always stay on top of your subscription payments, making budget management simpler and more predictable.

Simplify your short-term spending with custom virtual cards that handle multiple payments under one budget. Whether it's for business trips, projects, or campaigns, you only need to set up one card with your chosen spending limit and expiration date.

Save time by avoiding multiple card requests and approvals, while keeping complete control over your expenses. It's flexible spending, made simpler.

Prevent overspending before it happens.

• Finance teams can now set daily or monthly spend limits on expense categories.

• Employees see these limits flagged when requesting virtual cards, submitting expense claims, or making Spendesk card payments, helping them stay within policy.

• Payment approvers can verify policy compliance during review and decide how to proceed.

We've revamped spend approval workflows to give you better visibility and control over your processes. The new workflow builder provides a canvas where you can create, visualise and maintain all your company approval workflows. Payments are automatically categorised to follow your defined approval process, simplifying high-volume payables management and ensuring the right approvers for each payment.

Create flows based on cost centres (available to all customers) or the new Spend Type condition (selected plans). Additional filtering by expense categories and analytical fields is coming soon.

Access the data that matters most to you, faster. New filtering options in Prepare and All Payables let you create granular views of your company spend. Save your preferred filter combinations for instant, repeatable reports you can access in two clicks.

Get additional clarity on employee expenses with the new Beneficiary field. When submitting an expense claim or physical card payment, employees can now use the new Beneficiaries field to include others in their expenses. This new detail provides an additional layer of control and can help with regulatory compliance needs.

Simplify prepaid expense calculations with automated amortisation. Set start and end dates to automatically spread costs over the correct period. Works seamlessly with file-based exports, ensuring accurate recording of prepaid expenses.

Save time with flexible payment management. Correct data errors or inconsistencies at any stage, even after payables have been prepared or exported. Opt-in to allow finance teams to edit payable information directly in the All Payables tab with this optional feature.

Gain greater flexibility when submitting your mileage claims. Edit the calculated trip distance for any mileage request manually for accurate reimbursements. All mileage requests that have been edited will be clearly indicated to all reviewers to ensure compliance.