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Collect receipts easily with Spendesk

Discover how Spendesk can drastically reduce the time spent on month-end closing!

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THOUSANDS OF FINANCE TEAMS COLLECT THEIR RECEIPTS WITH SPENDESK. JOIN THEM!

I love the mobile app. It's very practical to use when you're on the go and saves me a lot of time. I can take a picture of my receipt as soon as I pay with my Spendesk card and it’s done!

Daphné Duchatel

Manager @Jimmy Fairly

daphné duchatel jimmy fairly
Centralization

All your payments in one place

View consolidated data for all team transaction, in real-time, with all important payment information. Easily spot missing receipts and send automatic reminder.

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Mobile app

Snap receipts with the mobile app

You and your employees can scan or snap receipts and invoices the moment you receive them.

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Invoice forward

Forward all your receipts and invoices to Marvin

Simply forward your receipts and invoices via email and Marvin, our beloved bot 🤖, will automatically attach them to their paiement.

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Automatic receipt chasing

Play By the Rules feature

Improve spending habits by setting up additional post-payment rules to block users with too many unjustified payments.

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Accounting automation

Benefit from automatic field filling

Drastically reduce the time spent on month-end closing. Automate VAT extraction, expense account allocation and receipt reconciliation.

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The Spendesk difference

  • 4x

    faster end-of-month closing

  • 100%

    visibility on all operational spend

  • Unlimited

    virtual cards, subscriptions & users

  • 95%

    receipt reconciliation in just 2 days

  • €0

    setup & no hidden fees

Want to learn more?

We know switching back-office software is a big decision. That's why we've answered some of top questions from potential customers.

Can I talk to a real person to get my questions answered?

Absolutely! We are here to answer any questions you have both before and after you get started with Spendesk. Our friendly, responsive Success Team is here to not only help you get the most out of Spendesk but to offer helpful tips on how to optmize your spending process. Email us at email hello@spendesk.com to chat with one of our friendly team members. We’re happy to help in French, English, Spanish or German.

Do employees still need to do expense reports?

Manually, never! Ultimately our goal is to do away with expense reports altogether, however, we realize that we still need to cover all spending situations. Therefore, we provide digital expense claims in the case when employees have to pay out-of-pocket because the merchant only accepts cash.

Employees simply snap a picture of their receipt via the Spendesk mobile app and create an expense claim on the spot. This removes the need for manual data entry and saves time for both the employee and the finance team.

Does Spendesk provide physical cards?

Yes, employees can use debit Mastercards for on-the-go business travel expenses and in-store purchasing.

Finance teams and appointed managers can control cards in a simple dashboard to:

  • Set budgets for each cardholder;
  • Enable cardholders to withdraw cash or not;
  • Add more funds;
  • Reduce budgets or block cards at any time.

    All payments are itemized within the Spendesk platform. And users take pictures of receipts at the time of spending so that reconciliation can be automated.

How does Spendesk work?

Spendesk provides payment methods for modern businesses, and a powerful platform for finance teams to manage spending. This includes debit cards to replace old-fashioned company credit cards, virtual cards for online purchases, and automated expense reports for unexpected payments.

For employees
Employees no longer need to spend out-of-pocket. They request funds for a particular purchase, and can use their Spendesk card or virtual card to execute the payment.

If for any reason the employee can’t use their Spendesk card, they snap a picture of the receipt via the Spendesk mobile app and create an expense claim on the spot. This is sent directly to their manager for validation, and on to the finance team.

For finance teams
Each employee has their own Spendesk profile and debit expense card. So unlike the company credit card, you always know who’s spending company money.

The platform lets controllers create spending limits and pre-approvals. C-Level executives or managers will have a different level of pre-approved spend from other staff. Should a team member need to go over their pre-approved budget, they can make a request to their manager via the mobile app or the platform online.

When an expense is made with a Spendesk card, the employee simply snaps a picture of the receipt at the time of purchase. Which means no more lost receipts.

Finance teams can see real-time company spend and follow up on missing receipts or invoices by sending reminders to employees via the platform.

Reviewing expenses is also easier as finance teams can group expenses and assign them the right VAT rates and expense accounts before exporting everything easily to their accounting tools.

Spendesk streamlines the whole business spending process, making spend management intuitive, simple and efficient.

Take back your time and get real control

Switch to effortless receipt collection, today!

Would you rather have a look by yourself?

Check out the product tour.